DTDanile T
Corporate Event Planners
- Douglas
- On set date: 13-Dec-2025
Request for Corporate Event Planners
I am organizing the 3rd Annual Hip-Hop Show. I would like to obtain a quotation for the services listed below.
Event details
- Date: 13 December 2025
- Venue: Community Hall, Douglas
- Event name: 3rd Annual Hip-Hop Show
Scope of work (line-item budget)
- Venue hire – Community Hall: R2400
- Sound equipment rental (system, speakers, lighting): R21 500
- Marketing materials:
• 20?×?A4 B&W posters @?R?2: R?40
• 8?×?A4 colour posters @?R?20: R?160
• 10?×?A3 colour posters @?R?15: R?150
- Flyers (1?000?×?A5 @?R?0.50): R?500 ? R?850 total for marketing
- Social-media ads: Facebook R?250 + Instagram R?125 + YouTube R?125 = R?500
- Photoshoot & video: 2 photographers R?1?000 + 2 videographers R?1?000 = R?2?000
- DJ & artists fees: DJ R?2?000 + 50 artists @?R?250 = R?14?500
- MC fees: 2?×?R?500 = R?1?000
- Security services: 2?×?R?500 = R?1?000
- Ticket-sellers fees: 2?×?R?500 = R?1?000
- Organizer/performer fee: R?5?000
- Refreshments (food & drinks for 50 artists + 10 staff): R21 2000
Total estimated costs: R?28?250
Total budget: R?30?000 (including a R?1?750 buffer)
Required documentation (to be submitted with your quote)
1. Latest Central Supplier Database (CSD) report
2. CK (company registration) document
3. ID copies of all directors
4. BBBEE certificate or sworn affidavit
5. Completed and signed SBD forms
Please send your quotation and the supporting documents to me by Tuesday?25?Nov?2025?09:00. Find the SBD documents attached in this email.
Thank you for your time—I look forward to receiving your quote.
What type of party are you having? Special Occasion / ReunionHow many guests do you expect? 200 – 400 guestsIs your party Indoors or Outdoors? IndoorsWould you like any of the following? Catering, Photography, Videography, DécorTell us a little more about what you would like? - Venue hire – Breipaal Community Hall: R?400- Sound equipment rental (system, speakers, lighting): R?1?500- Marketing materials: • 20?×?A4 B&W posters @?R?2: R?40 • 8?×?A4 colour posters @?R?20: R?160 • 10?×?A3 colour posters @?R?15: R?150- Flyers (1?000?×?A5 @?R?0.50): R?500 ? R?850 total for marketing- Social-media ads: Facebook R?250 + Instagram R?125 + YouTube R?125 = R?500- Photoshoot & video: 2 photographers R?1?000 + 2 videographers R?1?000 = R?2?000- DJ & artists fees: DJ R?2?000 + 50 artists @?R?250 = R?14?500- MC fees: 2?×?R?500 = R?1?000- Security services: 2?×?R?500 = R?1?000- Ticket-sellers fees: 2?×?R?500 = R?1?000- Organizer/performer fee: R?5?000- Refreshments (food & drinks for 50 artists + 10 staff): R?1?000Choose the status for this project. Hire based on quotations